We are no longer using the hotline for weather updates. Therefore, please make sure to check the website.
FOR PRACTICE DAYS:
We will try and update the website by 3pm on practice days. If we can do so before then, we will, but we want to make sure we don't cancel practice if we don't have to.
FOR GAME DAYS:
We understand games start early on Saturdays and you want to know as early as possible if you game is cancelled, so we will make every attempt to have the website updated before 7:30am. If you have a visiting team coming into town, please make sure you direct them to our website, so they can see the updates as well.
We work very hard to ensure practices and games will be played, but sometimes the weather does not allow it. If for any reason fields are closed, please make sure to check the news part of the website as well. Sometimes we do close fields and move games to other venues. The news page is where all those details are found. If for any reason games need to be rescheduled please click here to review guidelines: (Re)Scheduling Process
When incidences of bad weather occur, the following are steps you should take to determine if practice or games should be cancelled:
1) Check the AYSA website (the website should be updated on weekdays by 3:00 pm and on weekends by 7:30 am). If your scheduled field is closed, check the announcements section on the front page for a newly assigned location. If it has not been reassigned, your practice or game is canceled. All parents and coaches have been directed to check the website. So no need to contact them directly unless you feel obliged. However, if the field is open, move to #2.
2) If the field is “officially” open according the AYSA website, then it is at the coach’s and/or referee’s discretion to conduct or cancel practices or games. A number of factors should be taken into consideration when making this decision such as severity of rainfall (especially later in the day/evening when the AYSA website might not have been updated), playing conditions of the field (especially if they could result in damage to the field or injury to the players), visibility, attendance of players, etc. In this case, the coach should immediately attempt to contact his/her team to notify them of the cancellation. Contact via phone is recommended since access to email may be limited on such short notice. If the coach has not been able to properly contact his/her team before the scheduled practice/game time, he/she should proceed to the practice/game site and inform the parents/players of the cancellation as they arrive.
3) If thunder or lightning occurs either in advance of or during the practice/game, all players, coaches, refs, and spectators should immediately leave the playing area and seek shelter. Play cannot resume for at least 30 minutes from the last incidence of thunder or lightning (i.e., the clock starts over each time it thunders or lightnings). In this case, the coach should take responsibility for communication and timing. Under no circumstances, should the coach leave the playing area while others remain.